On 26 November 2021, the Italian Tax Authorities issued a Circular Letter providing clarifications on the new instructions introduced in November 2020 regarding the content and validity of the elective transfer pricing (TP) documentation available to Italian resident enterprises and Italian permanent establishments (PEs) of foreign entities to provide administrative penalty protection in the case of a TP assessment (New Instructions).
The general concepts clarified by the Circular Letter include:
- Disclosure of all transactions: all intercompany transactions need to be disclosed (but not necessarily documented) and reconciled with the data to be provided in the annual tax return.
- Selection of transactions for penalty protection: taxpayers can select the transactions to be documented. Penalty protection will apply only to such transactions.
- Suitability of TP documentation for penalty protection: it is clarified that the penalty protection provided by the TP documentation must be tested against each single transaction and not as a whole. Therefore, the TP documentation might be unsuitable for one transaction but still protect another documented transaction.
- Electronic signature and time stamp: it is confirmed that an electronic signature with a time stamp is required for both the Master File and Local File and relevant attachments before the submission of the relevant Italian corporate income tax return. The Circular Letter clarifies that a late signature and/or time stamp is considered equivalent to the lack of signature/time stamp, with the consequence being the loss of the penalty protection regime.
- Late or amending return: it is confirmed that in the event of a late return (i.e., filed within 90 days from the original deadline) or an amending return (i.e., filed within 90 days from the original deadline by replacing the previously filed one), penalty protection can be achieved provided that the Master File and the Local File are signed by an electronic signature with a time stamp prior to the date of the actual filing.
- Late communication: if the TP documentation has been timely prepared (i.e., with the electronic signature and time stamp affixed not later than 90 days from the ordinary filing deadline) but the taxpayer has failed to make the required flag in the return, an amending return may be filed before the deadline for the submission of the following year tax return. As an example, the communication relating to the fiscal year 2020, to be made with the annual tax return 2021, may be made by submitting an amended annual tax return by the deadline for submitting the 2021 tax return at the latest.
In addition to a general set of information to be included in the Master File in compliance with the New Instructions, the Circular Letter clarifies that this document must also include information concerning:
- Transaction flows: a detailed recap of the amounts relating to the top five products and/or services in terms of the group’s overall turnover
- Loan agreements: terms related to the main contracts stipulated with independent lenders including the type of contract, lender, beneficiary, date of stipulation, duration, amount, currency, conditions, interest rate, any guarantees given
In addition to a general set of information to be included in the Local File in compliance with the New Instructions, the Circular Letter clarifies that this document must also include information concerning:
- Operational structure: it is required to provide the organizational chart with an indication of the number of human resources assigned to each company function, as well as a description of the role played by the persons in charge of local management functions and their reports – both from a hierarchical and functional point of view
- Marginal transactions: marginal transactions are those for which the amount does not exceed 5% of the total in absolute value of the intercompany transactions indicated in the income tax return. These marginal transactions must be analyzed thoroughly to benefit from the penalty protection
- Royalties and interest expenses: the amounts of royalties and interest payable included in the TP documentation must be reported under an accrual principle. Only at the request of the tax authorities, the taxpayer must provide the amount of payments under a cash principle)
- Reconciliation of financial data: information on an aggregate basis is allowed to show how the economic data and financial indicators used in the application of the TP method can be reconciled with the financials or equivalent documentation of the taxpayer of the Italian local entity (or foreign Tested Party)
- Description of Italian head quarter/PE dealings: Italian companies must now describe any internal dealings with their foreign PEs in regime of branch exemption
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